FxGS Bylaws 1, 2, & 3

Bylaws

The Society's bylaws were last modified on April 26, 2007.

Article I: Name

Section 1. The name of the organization is Fairfax Genealogical Society (hereinafter referred to as the "Society.")

Article II: Purposes

Section 1. As set forth in the Society's Articles of Incorporation, its purposes are as follows:

  • To bring together persons who are conducting genealogical research and promote fellowship and cooperation among them.
  • To collect, preserve, and disseminate genealogical knowledge and information.
  • To stimulate and provide instruction in the use of proper genealogical research methodology and adherence to standards of accuracy and thoroughness in genealogical research.
  • To promote scholarly genealogical writing and publication.
  • To promote the preservation of records and resources of the area having genealogical research value.
  • To encourage an interest in genealogy as an aid to discovering a person's origin and role in life, and to encourage interest in preserving the family unit.
  • To encourage and provide support to research into methods of researching, organizing, indexing and retrieving, preserving and disseminating genealogical information and records.

Section 2. The Society shall be operated exclusively as a charitable, educational and scientific nonprofit organization under Section 501(c)(3), or its successor statute, of the Internal Revenue Code. Society funds shall not be distributed to its members, trustees, directors, officers, or other private persons except to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of 501(c)(3) purposes.

Section 3. The Society shall endeavor to cooperate with and enter into joint ventures with other nonprofit organizations sharing the Society's goals and purposes.

Section 4. No substantial part of the activities of the Society shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Society shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the Society shall not carry on any other activities not permitted to be carried on (a) by a Society exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law) or (b) by a Society, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law).

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Article III: Membership and Dues

Section 1. Membership shall be open to individuals and organizations subscribing to the purposes of the Society set forth in Article II. Society members (not organizations) shall have the right to vote for Society officers, hold any elected or appointed office in the Society, and participate in all Society activities. Members shall be provided with a Membership ID number and access to the Society's Members Only Website.

Section 2. The membership categories are as follows:

  • Individual: Any individual who meets the requirements of Section 1 who has paid current Society dues shall be a voting member
  • Household: Any individual(s) living at the same address as a member who meets the requirements of Section 1 may also become a voting member upon payment of the additional amount per individual the Executive Board determines for this category. A household shall receive only one copy of Society mailings.
  • Organization: Any organization that meets the requirements of Section 1 and has paid current Society dues shall be a nonvoting member. Organizations that only exchange newsletters with the Society without paying dues shall not be considered members.
  • Individual Lifetime: Any individual who meets the Individual member requirements and pays a lump sum equal to twenty times annual Individual member dues shall be a lifetime voting member. There are no Household Lifetime memberships.
  • Honorary Lifetime: Honorary Lifetime membership is presented for exceptional service to the Society or to the theory and/or practice of genealogy by two-thirds vote of the Executive Board. Honorary Lifetime members are entitled to all of the privileges of Individual memberships and are exempt from the payment of dues.

Section 3. Membership shall be for the Society fiscal year from 1 July to 30 June, except that any new member (not a former member or a person whose membership has lapsed) whose application is received between March 1 and June 30 of each year shall be a member for the upcoming fiscal year and will also receive the May newsletter published after the Spring Conference. The membership fee shall not be refundable.

Section 4. A change of the amount of annual dues shall be set by two-thirds vote of the members present and voting not later than the last regular Society meeting of the fiscal year.

Section 5. Membership dues shall not be refunded for any reason, including resignation, death, or dismissal from the Society.

Section 6. Membership shall cease through the resignation of the member or failure to pay the required annual dues within three months of the beginning of the fiscal year. Membership can be reinstated upon payment of current annual dues. Lifetime members and Honorary members may resign their membership upon written request submitted to the Board or the Second Vice President.

Section 7. Any member may be removed from membership in the Society for actions detrimental to the welfare or good name of the Society by two-thirds vote of the full Executive Board. Removal may be appealed to the Society's members by written petition addressed to the Recording Secretary within ninety days after written notification of the Executive Board's action. Notification of the appeal shall be made to all members within 30 days of receipt of the petition. A two-thirds vote of the members present and voting at the next regular Society meeting following the Notification of Appeal shall be required to overrule the decision of the Executive Board.

Section 8. By joining the Society, members agree to the following:

  • Records submitted to the Society may be made available to Society members or others for genealogical research purposes.
  • Members agree to publication of their names and, if submitted for publication on the Society website or in the Society newsletter, genealogical data in Society minutes or publications.
  • Bulk mail materials returned to the Society by the U.S. Postal Services because of a change in the member's name or address may not be re-mailed to the member.
  • The Society may share the membership list with other genealogical organizations for appropriate purposes, to be approved by the Executive Board on a case by case basis in accordance with the Society's Articles of Incorporation, Bylaws, and Standing Rules. Any members who do not want to be included in such an exchange may notify the Second Vice President in writing to have their names and addresses removed.